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Last updated on April 8th, 2022 at 08:48 pm
I’ve told you before that I’m terrible with digital planners, however, I’m great with digital organizers. (I know, so weird.) Google Drive is what I use for almost everything, and today I want to tell you why you should too!
I love that I can use Google Drive as a one stop for nearly everything I do. I can access and edit my files from anywhere (offline if I wanted to!). It’s how I keep my digital life organized, and I don’t have to worry about my computer crashing since my work is stored online.
1 | Unlimited accessibility and lots of storage
There are several different options out there for staying digitally organized. I’ve used Evernote and Dropbox, but both have their limitations. With Evernote, you are limited to accessing your files on only 2 devices unless you upgrade to a premium account. Dropbox applies storage limits before upgrading to a paid account as well.
Google wins the day with unlimited accessibility and 15 GB of free storage.
I’ve been using Google Drive for my blog, business, and personal things that I want to access anywhere. If an idea for a blog post strikes me as I’m going to bed, I can use my iPad to add it to Google Drive to access on my computer later.
2 | Organization
I organize my drive with folders and sub-folders. I have folders for blogging, business, ebook categories, recipes, etc. Google allows you to color-code your folders as well. It’s also easy to move folders and files from one place to another. Plus, you can change the view from lists to folders.
3 | Share your folders and files with anyone
If you’re a subscriber, you know you can access a lot of freebies in the resource library via Google Drive. I love that I can create a shareable link that I can add to my blog or email a file or folder directly to my husband, sister-in-law (the tech person/designer here at RNL), or clients.
4 | Integration with other apps
Google allows you to integrate your drive with other apps. If you use Asana for scheduling and project creation, you can easily include Google Docs on any of your projects and tasks when you connect your account with Google.
5 | Automation
You can use IFTTT to automate your Google Drive for nearly anything. Download a “recipe” to automatically save attachments from a specific sender to your drive. If you find yourself (or your spouse) taking a lot of screenshots on your iPhone, you can set up IFTTT to upload them directly to your drive. You can also save Instagram posts, pins, or YouTube videos using different applets.
6 | Client workflow
If you’re one of my clients, you will receive a contract via Hellosign. I can upload my contracts via Google Drive to send and receive digital signatures. It keeps paper clutter to a minimum and it makes for any easier workflow.
7 | Create docs and spreadsheets from anywhere
I’m no longer stuck at the computer every time I need to create a document. Right now I’m at a relative’s house working on this post from my iPad. I can do it just by opening an app. So easy.
8 | Autosave is a lifesaver
I’ve stopped using Microsoft Word anytime I need to create a document. I always forget to hit save, and I’ve suffered the consequences way too many times. Google automatically saves every few seconds. Problem solved. As an added bonus, you can go back to every version of your document.
So will you convert to Google? It’s the best thing I’ve done to organize my blog, business, and life!
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