How To Organize Google Drive For Business

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Last updated on August 30th, 2024 at 09:12 am

Google Drive is an amazing tool if you have a business. Accessing your files from anywhere makes work from anywhere a real thing. But the trick is organizing Google Drive for business so that you’re working smarter, not harder.

Since I started my business in 2017, my #1 storage option has been Google Drive. 

I store everything from content to client files, metrics trackers to website copy …everything you could possibly think of, on my Drive.

What’s helped me the most in creating a system to organize my Google Drive was to see how other people organize. (I completely nerd-out over this stuff.)

Since that’s what’s helped me develop my system, I’m going to show you how I organize my Google Drive for business so you can swipe my system and make it your own.

Split your Drive into categories

I split up the Drive into different categories: Business, Education, Personal, and Homeschool. Split it up any way you like —but this works best for me.

The Business category is split into 6 main categories:

• Content
• Client Services
• Operations
• Brand Manual
• Copy Bank
• Products

Let’s dive into what’s inside each of these main categories.

Content

If you’re a content creator, I’m assuming you have a lot of content to organize. Therefore, split up your content into subcategories.

• Blog Posts – Where I keep my Content Planner and all blog post drafts.
• Opt-Ins – My Opt-In Tracker and opt-ins are saved here.
• Social Media – Outlines and some copy are stored here.
• Subscriber Content – Exclusive content for subscribers, such as emails. 

Note: Flodesk makes it easy to keep email content organized! Here’s my review of Flodesk >>>

Client Services

I organize this category by my client workflow, so each folder is numbered. It goes from Client Onboarding, Client Processing, to Client Offboarding.

Operations

Next is where I keep all the real business type docs and spreadsheets. It’s subcategorized this way:

• Affiliate Marketing
• Core Data
• Metrics
• List Building
• Legal 
• Team

Brand Manual

This folder is GOLD and something I learned going through Ashlyn’s Writes’ signature Copywriting for Creatives. In addition to visual branding, this is where I keep my Brand Voice Style Guide and all my website copy.

Copy Bank

This is another folder I learned from Ashyn Writes. She talks about creating a Copy Bank file full of swipes to help you when you need inspiration. 

Here’s a link to Ashlyn’s video talking about creating a Copy Bank —I’ve chosen to store mine on Google Drive.

Products

I’m a digital course creator, so I have a heck of a lot of docs and files for all things course creation. 

For instance, I like to keep all my course assets together in this category. That means all my copy —from course outlines and scripts to sales funnels and sales pages —are all together in this category.

Sort the category by title of the course.

Save this infographic of the categories and subcategories I use to organize my Google Drive for business:

Searching for an efficient way to organize your content so you can easily promote what you’ve already created? Swipe my Content Planner so get off the content creation hamster wheel and repurpose what you have.